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Task Manager
Blog
Teamwork, AI in business and organised tasks. Specific, based on examples from the software and backed by sources.
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This image was created with the help of artificial intelligence.How to use AI in a small business: a 30-day plan
Paweł has been hearing about AI for a year, but he doesn't want to land his team with yet another piece of software. Four weeks, four steps - from an API key to rules that work with your company's Tasks.
This image was created with the help of artificial intelligence.AI at work: 12 tasks you can hand over to AI
Instead of general promises - 12 tasks you can hand over to AI. We show each one with an example from working in Task Manager.
This image was created with the help of artificial intelligence.The company's digital brain: what it is and how to build it in your team
Marta is looking for agreements from a month ago. Some are in chat, some in email, and the last document has an unknown name. We show you how to build a single place that the AI Assistant can also answer from.
This image was created with the help of artificial intelligence.Features of a task management program: 10 small details in Task Manager
You choose a program for tasks and chat. Then you discover that everyday comfort also depends on a signature next to a ticked-off item, a menu on a card and a well-placed paperclip.This image was created with the help of artificial intelligence.Task management in a company: a guide for a team of 5-30 people
The owner knows the plan, but the team still asks who will prepare the offer. Five elements of a good task let you see both the single matter and the whole team's work.
This image was created with the help of artificial intelligence.AI provider for your company: how to choose one for your team's needs?
Marek runs an 11-person agency and pauses on choosing a provider before connecting AI. Will this decision stay with the company for years? No - you change providers in the very same settings field.
This image was created with the help of artificial intelligence.How to describe a task for an employee: a brief in five fields
Questions like “so when’s it due?” and “who’s doing this?” often start with an empty field in a task. Five fields are enough to write a proper brief, and at the end there’s one more rule worth knowing.
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On Thursday, Marta is preparing an invitation for a designer to join the project for client Nord's website. She wants to show him the mock-ups and the discussion about the project, but not the quotes for other clients.
This image was created with the help of artificial intelligence.New employee onboarding: task plan for the first two weeks
On Monday, Ewa starts - and the whole onboarding plan lives in the manager's head. We'll break it down so Ewa and the team know what comes after what.
This image was created with the help of artificial intelligence.Easy task management software: what does the team already know?
"Zenek won't learn another system" - Marta thinks, before inviting the team. We check which habits from email and instant messaging will come in handy in Task Manager, and what needs to be learnt from scratch.
This image was created with the help of artificial intelligence.Google Workspace and a task management programme: what to keep, what to add
Marta has Gmail, Drive and a spreadsheet of tasks. When a client asks about an offer, she still ends up searching through emails for the details. What should stay in Google, and what should move to a task management programme?
This image was created with the help of artificial intelligence.Slack or Task Manager? Chat at the task instead of a separate window
On Monday the team agreed a new deadline on Slack. On Tuesday the designer worked to the old one, because nobody had changed it in the task. What do you gain when the conversation stays with the work, and what do you lose?
This image was created with the help of artificial intelligence.Task management app for your phone: Task Manager on iPhone and Android
Kasia receives news of a new task on the tram, even though she closed the app. See how to add Task Manager to your phone and what you need to enable for notifications to get through.This image was created with the help of artificial intelligence.Where to record team decisions? Task, chat or email
The deadline is in the chat, the confirmation is in an email, and someone asks: "Where was that?". One rule sorts out all three channels, and you can link the email thread to a task.
This image was created with the help of artificial intelligence.Customer jobs in a small business: who, by when, what was agreed
A customer calls for an update on their job, and the answer is scattered across a text message, a note on a desk and a conversation with staff. One task per job gives the team an owner, a due date and a place to keep the agreements.
This image was created with the help of artificial intelligence.Data encryption in a task management program: what does it protect?
Someone gets hold of a copy of the hosting database. Could they read your arrangements with clients? We show which content Task Manager encrypts, which stays in plain text, and where to start before switching encryption on.
This image was created with the help of artificial intelligence.Cost of a task management programme over 3 years: licence, hosting and AI
Marta is working out the budget for a nine-person flower studio. We break down her bill for three years and separate mandatory expenses from ones she can skip.
This image was created with the help of artificial intelligence.What's new in Task Manager - October 2026: task observer
From 1 to 12 October, 21 versions of Task Manager were released. We picked out the changes you'll notice in day-to-day work, and show you how to install them.
This image was created with the help of artificial intelligence.Task Manager Standard or Pro? How to choose the right plan for your business
Marek looks at the two columns of the price list and wonders whether his office needs five extra modules. The answer lies in five questions about everyday work.
This image was created with the help of artificial intelligence.Gamification at work without rating people: Open Space
+10 PB for a closed task, plus another +5 PB for completing it ahead of the deadline. Points can't be lost, even if another task runs late.
This image was created with the help of artificial intelligence.Mail into task: a complaint with an AI condition, step by step
On Friday after 4pm, a complaint arrives at office@. If three people assume someone else will reply, the matter is still sitting in the inbox on Monday. A Recipe can turn it into a task.
This image was created with the help of artificial intelligence.How to move tasks from Trello and a spreadsheet in one evening
Moving over isn't about copying the whole board. In one evening you can write up current tasks and leave the archive in the old tool.This image was created with the help of artificial intelligence.Exporting messages to PDF: client agreements without retyping
A client asks for written confirmation of what's been agreed, and the decisions are scattered across the chat. You don't need to retype them in Word: you can export the message itself or a summary from the AI Assistant.
This image was created with the help of artificial intelligence.Activity History: what did I do yesterday, and how do I turn it into a report?
At the end of the day you need to tell a client what work was done, but you only remember the big tasks. A private log helps you recall the smaller actions - and you can switch it off if you prefer.
This image was created with the help of artificial intelligence.Team task calendar: plan your week by dragging and dropping
Monday, 8:40am. Three matters no longer fit the plan. Ola moves the deadlines in the calendar, and the task threads keep a record of the changes.
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You're back from two meetings and see 23 pending items waiting. Instead of opening each task and conversation in turn, you check how they're split in one place.
This image was created with the help of artificial intelligence.One program instead of several tools: a small company's reckoning
Four accounts and four places where the client's decision might be sitting. We check what can be brought together in one window, and which tools are better kept separate.
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On Wednesday, Marek notices a red dot next to the program's settings. We check what he needs to do before installing, and what happens if he doesn't renew access to new versions.
This image was created with the help of artificial intelligence.Task management software and GDPR: what changes with your own hosting?
Your own server changes where data is stored, but it does not make decisions for you about access, backups and retention periods. We describe how the program works, not legal advice.
This image was created with the help of artificial intelligence.Attachments from emails and tasks in one place: no more searching
Three versions of a contract in three conversations. On Thursday someone asks again: "Send me the latest one". Task and chat folders collect attachments, while files from email are saved to Files on request.
This image was created with the help of artificial intelligence.Task automation without Zapier: a rule described in one sentence
When an invoice needs to move from your inbox to a folder, you don't have to connect two services. In Task Manager you describe the rule in a plain sentence, check the result, and decide yourself when to save it.
This image was created with the help of artificial intelligence.Weekly team task report without copying into a spreadsheet
Friday afternoon, the client is waiting for a summary, and the details are scattered across tasks. This time, the app puts the file together, not Ola.This image was created with the help of artificial intelligence.Notes from company meetings: where to keep them so you can find them again?
A file on the drive gets lost because no one remembers what it was called. A note attached to a task can be found by a word from its content, but access to it has to be granted separately.
This image was created with the help of artificial intelligence.Kanban board or task list? The right choice for a small team
Six people, three projects and one question: where's the best place to see all the work? Columns help you compare projects, but they don't always beat a list.This image was created with the help of artificial intelligence.Bitrix24 or Task Manager? Cost and choice for a small business
Marek runs a 10-person company and is looking at Bitrix24's free plan. We calculate three years of running costs and check how the two programs, both of which can be installed on your own server, differ.
This image was created with the help of artificial intelligence.Google Calendar and team tasks: one view, two sides
Meetings live in Google, task due dates live in the app. See how to connect accounts and plan your week in a single view.
This image was created with the help of artificial intelligence.How to get email under control in a team: office@ and tasks without chaos
On Monday, two people reply to the same enquiry from office@, while a third is waiting for a decision. Five rules will help you split up the mail and move matters into tasks.
This image was created with the help of artificial intelligence.Jira for a non-IT business or Task Manager? Find out what to choose
Three weeks into using Jira, Marta's team is still settling deadlines on a private chat. We look at when a full-blown process helps, and when tasks with a discussion attached are enough.
This image was created with the help of artificial intelligence.What goes to the AI provider when you ask the AI Assistant?
“Will my data leave the server?” Yes, when you use AI: the provider receives your question and the context needed to answer it. Find out how to limit what is shared before inviting your team to use the Assistant.This image was created with the help of artificial intelligence.ClickUp or Task Manager for a small business? Views, AI and cost
ClickUp offers a wide choice of views and AI billed per Workspace member. Task Manager focuses on tasks, conversations and AI using your own key. See which costs and way of working suit your business.
This image was created with the help of artificial intelligence.monday.com alternative: the bill for 15 people over 3 years
For 15 people, the monday.com bill rises each year, but it gives you access to a wide range of views and integrations. We look at prices, action limits and the cost of a Task Manager licence over three years.
This image was created with the help of artificial intelligence.Notion or Task Manager? Tasks, notes and conversations
In Notion, you build your own way of working. In Task Manager, you start with ready-made tasks, conversations and Notes. Which approach suits your team?This image was created with the help of artificial intelligence.AI knowledge base: answering questions using your own documents
AI doesn’t know your agreements unless you give it access to them. You can select sources in a conversation or use a knowledge base that finds the relevant passages.
This image was created with the help of artificial intelligence.Roles and permissions in Task Manager: who can see Tasks?
Two global roles, three permissions in each Workspace and private items that even an administrator can't see. Here's how to set access in the Users window.This image was created with the help of artificial intelligence.Microsoft Planner or Task Manager? Choosing for a 10-person business
Marta already pays for Microsoft 365. Why would she buy a second task management tool? The answer lies in conversations about work and the cost over three years.This image was created with the help of artificial intelligence.How to keep track of team task deadlines: four layers
Ola found out from a client that the deadline had passed yesterday. We explain four ways to keep track of tasks - and when an email will arrive with the app closed.
This image was created with the help of artificial intelligence.How to divide tasks among a team of 5 without asking “who’s doing this?”
On Monday, everyone knew that “someone” would write the website copy. By Thursday, nobody had. Four rules can help you avoid that conversation.
This image was created with the help of artificial intelligence.Who’s on leave? Absences visible while you work
On Tuesday, you assign Kasia a task for Thursday. You only find out she’s on leave on Friday. Here are four places where you can get an earlier heads-up about someone’s absence.This image was created with the help of artificial intelligence.Asana or Task Manager? A comparison for teams of 10-20
The team grows to 15 people, and the subscription bill grows with it. We calculate the cost over three years using official pricing and give an honest account of the drawbacks of both options.This image was created with the help of artificial intelligence.Task management software on your own server without an IT specialist
Krzysztof runs a company with 10 employees and no IT specialist. We look at what installing Task Manager on your own server actually involves.This image was created with the help of artificial intelligence.Using your own AI key in your company: setup and cost control
Your company pays the model provider directly, with no intermediary markup or per-user subscription. We explain the setup and cost controls.
This image was created with the help of artificial intelligence.Subscription or one-off licence? 12 people over 3 years
The first invoice tells you very little. Only the full 36 months reveal the total cost of the software, so you get a ready-made formula and a spreadsheet to fill in with your own figures.
This image was created with the help of artificial intelligence.AI in business without the hype: 7 practical Use Cases
From 46 unread messages to a short list of decisions. Seven scenarios show what AI will prepare and what you will still need to approve.
This image was created with the help of artificial intelligence.Checklist in a task - a small feature that keeps the whole team's work organised
Instead of asking in chat, “Has the proposal been sent?”, you open the task and check the progress bar. Here are five ready-to-use lists for your team.This image was created with the help of artificial intelligence.What's new in Task Manager - September 2026: 28 releases
Task Manager has had 28 releases since the end of August. We have selected the changes you will notice in your day-to-day work and explain how to install them.
This image was created with the help of artificial intelligence.Does your team lose track of agreements? Fix it with the one-place rule
Parts of the same case are scattered across phone calls, email, messaging apps and files on a drive. Bring them together in one thread using rules your team can adopt in a single meeting.This image was created with the help of artificial intelligence.Form leads: a rule, a task and an AI report
A form submission sits between an invoice and a newsletter while the customer waits. A rule creates a task and summary, while the AI Assistant helps prepare a customer report.
This image was created with the help of artificial intelligence.AI Assistant for tasks: plan, checklist and email draft
The brief is three sentences long, and you have spent the past quarter of an hour searching through emails for the details. The AI Assistant can read selected tasks, notes and files, then create an initial plan.
This image was created with the help of artificial intelligence.Your first week with Task Manager: a day-by-day plan
Task management software rarely fails because it lacks features. More often, it gets off to a poor start - this five-day Task Manager implementation plan highlights one goal and one pitfall for each day.
This image was created with the help of artificial intelligence.Task management software for a small business: 8 criteria to test
Instead of comparing long feature lists, test eight things using one real project. You get a selection worksheet and a one-week test plan.
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