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Task Manager Blog
Use Cases
Specific situations from real companies, ranging from one small feature to an entire industry.
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This image was created with the help of artificial intelligence.New employee onboarding: task plan for the first two weeks
On Monday, Ewa starts - and the whole onboarding plan lives in the manager's head. We'll break it down so Ewa and the team know what comes after what.
This image was created with the help of artificial intelligence.Customer jobs in a small business: who, by when, what was agreed
A customer calls for an update on their job, and the answer is scattered across a text message, a note on a desk and a conversation with staff. One task per job gives the team an owner, a due date and a place to keep the agreements.
This image was created with the help of artificial intelligence.Gamification at work without rating people: Open Space
+10 PB for a closed task, plus another +5 PB for completing it ahead of the deadline. Points can't be lost, even if another task runs late.
This image was created with the help of artificial intelligence.Mail into task: a complaint with an AI condition, step by step
On Friday after 4pm, a complaint arrives at office@. If three people assume someone else will reply, the matter is still sitting in the inbox on Monday. A Recipe can turn it into a task.This image was created with the help of artificial intelligence.Exporting messages to PDF: client agreements without retyping
A client asks for written confirmation of what's been agreed, and the decisions are scattered across the chat. You don't need to retype them in Word: you can export the message itself or a summary from the AI Assistant.
This image was created with the help of artificial intelligence.Team task calendar: plan your week by dragging and dropping
Monday, 8:40am. Three matters no longer fit the plan. Ola moves the deadlines in the calendar, and the task threads keep a record of the changes.
This image was created with the help of artificial intelligence.Notification Centre: what happened while you were away?
You're back from two meetings and see 23 pending items waiting. Instead of opening each task and conversation in turn, you check how they're split in one place.
This image was created with the help of artificial intelligence.Attachments from emails and tasks in one place: no more searching
Three versions of a contract in three conversations. On Thursday someone asks again: "Send me the latest one". Task and chat folders collect attachments, while files from email are saved to Files on request.This image was created with the help of artificial intelligence.Notes from company meetings: where to keep them so you can find them again?
A file on the drive gets lost because no one remembers what it was called. A note attached to a task can be found by a word from its content, but access to it has to be granted separately.
This image was created with the help of artificial intelligence.Kanban board or task list? The right choice for a small team
Six people, three projects and one question: where's the best place to see all the work? Columns help you compare projects, but they don't always beat a list.
This image was created with the help of artificial intelligence.Google Calendar and team tasks: one view, two sides
Meetings live in Google, task due dates live in the app. See how to connect accounts and plan your week in a single view.This image was created with the help of artificial intelligence.How to keep track of team task deadlines: four layers
Ola found out from a client that the deadline had passed yesterday. We explain four ways to keep track of tasks - and when an email will arrive with the app closed.
This image was created with the help of artificial intelligence.Who’s on leave? Absences visible while you work
On Tuesday, you assign Kasia a task for Thursday. You only find out she’s on leave on Friday. Here are four places where you can get an earlier heads-up about someone’s absence.
This image was created with the help of artificial intelligence.Checklist in a task - a small feature that keeps the whole team's work organised
Instead of asking in chat, “Has the proposal been sent?”, you open the task and check the progress bar. Here are five ready-to-use lists for your team.
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