Calendar shows everything with a due date or scheduled time in one place: tasks, your events (including reminders from the AI Assistant), scheduled AI messages and team members' absences.

You open it with the views icon (squares) in the top bar of the middle column - clicking it expands a menu with the choice of Calendar · Board · Notes. The same menu is available in the header of each of these windows, so you can switch views without going back to the bar.

The window remembers its layout. If the window is docked next to the columns, then after switching to another view - or after closing and opening anything from this menu - the next window will also open docked. The same applies to full-screen layout. (On mobile, the window always opens in full mode, as minimising hides it there as a pill.)

Views

  • You choose the view range with a single button in the top right corner: 1, 2, 3 (default 3), 5 or 7 days. The selected view (as well as opening the List panel) is remembered - after logging in again, the calendar will open with the same settings.
  • The same selector also includes the List view (agenda): all events appear one below another, grouped by day of the week (a full Mon-Sun week, with the ‹ › arrows moving by one week). Each item shows the time, a coloured marker and the title; clicking works just like on the grid (event - edit window, task - opens the thread), while clicking a day heading or an empty day adds a new event. Absences are shown below the day heading. The Today button and selecting a day in the small calendar scroll the selected day to the top of the list. This is different from the List panel (the list icon on the right), which is used to drag tasks onto the grid. Keyboard shortcut: L.
  • Clicking the month name next to the arrows (e.g. “August 2026”) opens a small calendar: use the arrows to move between months, or click the heading to switch to month selection and then year selection. Clicking a day takes you to that day; the Today button in the corner of the pop-up takes you back to today. In the narrow view (on a phone), the month name is replaced by a calendar icon - it works in the same way.
  • In a narrow window (for example, a very narrow browser window), the calendar automatically simplifies its layout: it shows 1, 2 or 3 days, and the List panel is unavailable - keeping the grid easy to read. Your selected range is not lost: widen the window and the 5/7-day views and List panel return.
  • The 1/2/3/5-day views start from the selected day (first column; when the calendar is opened, this is today) and also include weekends; the ‹ › arrows move them by 1 day, and choosing a day in the small calendar switches them straight to that day. The 7-day view is a full Monday-Sunday week, moved by a week at a time. The 2-day view is useful for comparing "today and tomorrow" and on narrow screens, where 3 columns feel cramped.
  • On a phone, the calendar shows 1 day, and you change days by swiping left or right across the grid (the arrows are hidden so they don't take up space). This is determined by whether the screen is touch-enabled, not just by the window width: in a narrow window on a computer, the arrows remain because swiping is not available.
  • The Today button returns to the current day.
  • The dock icon (split screen) pins the calendar to the left-hand side - just like clicking a task; ⛶ restores the full view.
  • The red line shows the current time; today's column and weekends are highlighted.
  • The moon/sun icon switches the calendar between light and dark mode (matching the colour scheme of the application's left-hand column); your choice is remembered.

What the calendar shows

  • Tasks - the colour indicates the due date status, just like the tiles above the task list: red for overdue tasks, blue for tasks due today, and green for tasks due later. A task with a due date but no time is displayed at 17:00 (the end of the working day), with an asterisk next to the time. An exclamation mark ! indicates high priority, while strikethrough means the task is complete.
  • Events - entries you create from the Calendar (in your chosen colour), as well as reminders set by the AI Assistant. An event that has already taken place remains in the Calendar (slightly faded) - so you can see what happened on a given day. It only disappears when you delete it (open the event → Delete). You can still edit and drag a past event just like any other: moving it to a future date brings it back to life (the reminder and any email will be sent again at the new time), while moving it within the past simply tidies up the history.
  • AI sends (charcoal) - messages, emails and notifications scheduled by the AI Agent.
  • Absences (the strip at the top) - team members’ leave and sick days for the selected date. Click an entry to see the details: avatar, full name, type of absence and date range, plus a message if the person added one in their settings. The strip shows three people per day; if more people are absent, click “+n” or the arrow next to the “abs.” label to expand the full list (click the arrow again to collapse it). Your selection is remembered, and the expanded strip has its own scrolling, so even a dozen or more absences won’t obscure the grid.

Multiple entries at the same time split the column width in half (or into thirds if three overlap) - just like in Google Calendar. Events whose times only touch (10:00-10:30 followed immediately by 10:30-11:00) do not overlap: they appear one below the other, each at full width, separated by a small gap - so a series of similarly coloured events does not look like a single block.

Filters let you hide selected event types or limit the view to one Workspace - the Workspace selection applies to the Calendar (the grid and List view); personal events without a Workspace are always visible. The List panel on the right has its own filters (Options → Find / Show only / Sort) and is not affected by the Calendar’s Workspace filter.

Calendar in Task Manager: a grid of days with events and tasks, a list panel on the right.
Tasks, events, reminders and the absence bar in a single grid.

Clicking

  • Task - the Calendar becomes smaller (on a computer, it docks on the left; on a phone, it collapses into a floating button), and the task Thread opens next to it. The ⛶ button restores the full Calendar view.
  • Event / AI send - opens a window where you can change the date and time (including the end of the range), content, colour and notification method, or delete the event (the Delete button). If it is your event, you can also change the Workspace and participants here - added people will receive their own copy of the event, removed people will stop seeing it, and changing the date or time updates it for everyone at once. For an event created by someone else, you will see who created it and can edit only your own copy. Cancelling an AI send stops only that one step - the rest of the AI Agent’s plan continues.
  • Empty space in the grid - the slot is highlighted and a quick creation window appears. As you move the pointer across the grid, the strip under the pointer shows the time range that will be created when you click (e.g. “11:45-12:15”) and jumps in 15-minute increments - works the same way as dragging existing events. Clicking creates an event exactly on that slot, defaulting to half an hour (you can adjust the time and length in the pop-up):
    • the Event / Task switch (Task is shown when you can add tasks; selecting it opens the usual “Add task” window with the due date filled in),
    • Workspace (optional) - limits the participant list to people from that Workspace,
    • Participants - this field always works, even when no Workspace is selected (in that case, you can choose anyone you share a Workspace with). Click it (or start typing, as you would when addressing a message with @) to open a list with avatars, full names and checkboxes. Selected people appear as “chips” next to the field (remove them with ×); each person gets their own event and a notification (a toast, and an email too if you tick the box),
    • the content, date and start-end times (start = the beginning of the clicked quarter-hour, end = +30 min; the range is shown on the grid as a taller tile),
    • “Also send a notification by email” - off by default (in-app and browser notifications are always enabled),
    • the marker's colour (the palette is deliberately different from task due-date colours). Clicking elsewhere (or pressing Esc) closes the pop-up and clears the selection.

Dragging (changing dates and times)

Drag an event elsewhere on the grid to change its date and time. Times snap to 15-minute increments, so you can schedule a meeting for 9:15 or 14:45. The event stays attached to the point where you picked it up (as in Google Calendar), while the drop location shows a preview matching the event’s size and displaying its start time - so you know exactly where it will land:

  • Task - you can only drag tasks that you have permission to edit (the same rules as for standard editing). Dropping the task sets the date and time of the slot.
  • Event linked to a task due date - if you move it manually, it will no longer “follow” the task due date (the app will let you know).
  • Bottom edge of an event - grab it (the pointer changes to an up/down arrow) and drag to make the event longer or shorter - just like in Google Calendar. The end snaps to 15-minute increments, but the shortest event is 30 minutes (the height of one tile on the grid).
  • Moving an event with a time range moves the entire event - its duration remains unchanged, even when dragged to another day.
  • At the top and bottom edges, the grid scrolls automatically, so you can move an event from the morning to the evening without releasing it. At the side edges, the Calendar moves to the next days - you can drop something onto a day that is not yet visible.
  • Cancelling a drag: press Esc to cancel the action without saving anything. The same applies when the action is interrupted by the system (e.g. by an incoming call on your phone).
  • On a phone: a short tap opens the task, while pressing and holding (for a moment) picks it up for dragging - only then does the Calendar stop scrolling under your finger.
  • List panel (the List button in the header) - shows favourites, tasks and chats from all your workspaces; the order within sections is set by its own Sorting. Clicking a task with a due date set also scrolls the calendar grid to the day of that due date. Tasks show the due-date status colour used throughout the application: red for overdue, blue for today, green for on time (completed tasks are struck through, tasks with no due date are neutral). Drag a task from the list onto the grid to set or change its due date; clicking a chat opens it (the calendar docks). Under the Options link you'll find the Find, Show only and Sorting fields - the panel's filters are its own (they don't affect the task list or the board). The Archived item in Show only shows only archived tasks and chats (the panel then fetches them from the server); you can restore one from its ⋮ menu (Restore from archive). Grouping in Sorting sets the order of sections: Tasks first (default: Favourites, Tasks, Chats), Chat first (Favourites, Chats, Tasks) and Favourites, then new messages (after favourites, a New messages section with tasks and chats that have unread messages waiting). Favourites always sit at the top of the panel, and Mail always at the end - which is why there's no “Favourites first” option here. The ⋮ menu works on every panel item, even from a workspace other than the one selected in the left-hand column. You can close the drag-and-drop tip at the top of the panel with the × (it won't come back).
  • Tiles above the list: Tasks · Chats · Mail - quickly filter to one type. You can enable several at once (e.g. Tasks + Mail); enabling all three is the same as enabling none - you’ll see everything. The “Mail” tile is shown only if you have email configured. It’s the same switch as the Tasks / Chats / Mail options under Show only: selecting a tile also ticks the corresponding checkbox, and when Options are collapsed, the number of active filters is shown - so a filtered list is never a mystery.

Undoing changes (Undo)

The undo icon (arrow in the header) or Ctrl+Z reverses the last change made in the calendar: moving a task's due date, moving, extending or editing an event or AI dispatch, deleting an event and cancelling a dispatch. Hover over the icon to see what will be undone; further clicks undo earlier changes (up to 20 steps back, within the open application). You can also undo the deletion of an event whose date has already passed - it then returns to the grid as completed, without a new reminder.

Keyboard shortcuts

← / → - previous/next period · T - today · 1 / 2 / 3 / 5 / 7 - view range · L - List view · Ctrl+Z - undo · Esc - close (or cancel without saving while dragging) · G - next window (Board, Notes, AI Assistant…), Shift+G - previous