How much does AI cost in Task Manager?
In Task Manager, the cost of AI is separate from the price of the software. You buy the licence once - the excl. VAT prices are listed in the Pricing section. You pay your chosen provider (OpenAI, Google Gemini, Anthropic Claude or xAI Grok) directly for model queries, according to their pricing. Task Manager does not add a mark-up.
How does it work?
- 01
You buy a Task Manager licence - as a one-off purchase with a VAT invoice.
- 02
You connect your own API key from your chosen AI provider.
- 03
The provider charges for your queries at its own rates.
- 04
You monitor usage in the provider's dashboard, independently of the software.
What do you gain?
Transparent billing: you know what you are paying for and who you are paying.
No “just in case” packages: you do not buy allowances you will not use.
The option to reduce costs to zero: switch off AI and continue using the software on its own.
An everyday example
An accountancy firm mainly uses AI during its busy season. Outside peak periods, its usage with the provider drops almost to zero, while the software licence has already been paid for - the cost automatically adjusts to the workload.
Frequently asked questions
Does the licence include an AI package?
No - you pay the AI provider directly.
Can I limit my AI spending?
Yes, you set limits with your API key provider.
Does the software work without a key?
Yes, all your day-to-day work can be done without AI.