What does asking the Assistant a question mean in Task Manager?
Asking the Assistant in Task Manager replaces browsing through tasks and conversations. You can write “show my overdue tasks”, “what was agreed in the Marketing chat?” or “summarise the Rekrutacja task”. The Assistant responds based on tasks, conversations, files and notes you have access to.
You don't need to know commands or syntax. The programme also understands time expressions such as "tomorrow at 9:00", "in a week" and "Friday". It converts them into specific dates.
The application checks your permissions again with every question. It also skips a previously selected source if you no longer have access to it. No one else can see your conversation threads, including the administrator.
What does the conversation look like?
Open the Assistant using the views icon in the top bar, next to Calendar, Board and Notes. Selecting one of these windows closes the previous one. They all use the saved layout: full-screen or docked at the bottom.
On the left, you'll see a list of threads. Each has its own history and set of knowledge sources. The title automatically generated from the first question is up to 60 characters long. Search looks through conversation names and content and shows the number of matches. You can filter the list by workspace, time range, source type and favourites. You can also view conversations in which the Assistant made a change, such as creating a task or setting a reminder.
While you wait, you'll see a description of the current step, such as “Reading attachments…” or “Thinking…”. The response can be a table or a clickable checklist. You can also ask for a Word, PDF, Excel or CSV file. The model writes the content, and Task Manager puts the document together.
What do you gain?
You don't have to read the whole thread to find an agreement with a client from a month ago. Open the task or chat where it was agreed and ask about it in your own words.
If you've just joined the team, ask about a task or chat in front of you in your own words. You don't have to read the whole thread first to find out where things stand.
At the end of the day, you can ask for a list of overdue tasks. If you need a summary for your manager or a client, you don't have to copy the response into a document - you can ask for a file.
Use case: end-of-day overdue task review
The owner of a design studio is wrapping up for the day and asks, “show my overdue tasks”. They get a list with due dates and assigned people. They can't remember where the Elewacja Nord task was left, so they ask, “summarise the Elewacja Nord task”. The Assistant accesses the full task and its messages. It can also read the contents of attachments in supported formats, such as TXT, CSV, DOCX, XLSX and PDF. It can't read older DOC files or scanned PDFs without a text layer. The owner doesn't have to open the task.
Then they ask, “prepare a PDF summarising this task”. A “Download” button appears next to the file. Finally, they write, “remind me tomorrow at 9:00 about the offer for Meblex”. The reminder is only created after clicking “Yes, do it” in the confirmation window. The Assistant's response alone doesn't save anything. The conversation remains private.
Frequently asked questions
Do I need to know any syntax or commands?
No. You ask the Assistant with an ordinary sentence. The exception is cancelling planned AI Agent actions in a task or chat thread: in "AI Assistant" mode the message must start with the word "cancel", for example "cancel plan 13" or "cancel all".
Can the Assistant show me someone else's tasks or email?
The Assistant only accesses tasks and chats you have permission to view. An administrator can access all tasks and chats, but not other people's email. They also can't see your private conversations with the Assistant. Email inboxes can be selected as a source if the administrator has enabled this option in Settings → AI. Everyone can only see their own inboxes.
Can I get a response as a table or a file?
Yes. You can ask for a table in the response or for a file with a “Download” button. Available formats are Word, PDF, HTML, Excel and CSV. Spreadsheets require tabular data.
What happens if the Assistant doesn't respond?
You'll see the reason, such as a timeout, an invalid API key, a request limit reached or an unavailable model. You'll also get a suggestion for what to do next, such as choosing a faster model in Settings → AI.
Can the Assistant claim it did something when it didn't?
The application checks for claims like this. If the Assistant says “I've set a reminder” when it hasn't, a yellow “Correction” block will appear below the response. It will explain what actually happened and how to achieve the intended result.