On Wednesday, Marta, owner of a bakery with eight employees, types "Polish task management software" into the search engine. She's not looking for translated buttons. She wants to know whether she'll speak to someone who understands her language, whether she'll get an invoice with a Polish VAT number, and where her team's data will be stored.
What "Polish programme" really means
Many programmes have a translated interface. A Polish programme means more than language for your business and covers six things:
- interface,
- user manual,
- support,
- documents - terms and conditions, licence and privacy policy,
- invoice and payment,
- data storage location.
The first three determine whether your team will be able to use the programme without translating function names. The fourth and fifth - whether your accountant and lawyer will get what they need. The last one determines the answer you'll give a customer when they ask about their data.
Interface and instructions in Polish
The Task Manager interface is in Polish, as is the user manual. You'll find it in the Help Centre: over twenty chapters from getting started to tasks, Board, Calendar, licence and updates. The same manual is also in the programme, in Settings, on the Help tab.
You write to the AI Assistant in Polish, using normal sentences: you ask it to summarise a thread, draft a reply to a customer, or create a task. Error messages about connecting to the model provider are also in Polish. This is described on the AI Assistant page.
Task Manager's layout is like a mail client: list on the left, task with conversation on the right. Marta knows this layout from her email inbox, and her team can learn it in the Demo before they buy anything.
Support in Polish
Task Manager has been created since 2013 by the Polish company Blue Creation Group, and we provide support, training and installation in Polish. The licence includes technical support via the support form on the programme website or by phone.
Beyond that, there are paid services in the pricing:
- Remote installation - Starter: 299 PLN excl. VAT, Classic: included, Max: included; we need access to FTP, the database and an email account for sending notifications,
- online training for your team, 60-90 minutes - Starter: 599 PLN excl. VAT, Classic: 599 PLN excl. VAT, Max: included,
- Maintenance - we upload new versions to your server, with a backup before each update,
- Support - we respond to tickets within a set time; this is already included at every Maintenance level.
We provide Maintenance together with active update renewal. The current service fees are in pricing.
VAT invoice, licence and documents in Polish
You buy the licence once, on a VAT invoice, in Polish zloty. All amounts in the pricing list are excl. VAT. You pay by bank transfer to the account given on the invoice, and you receive the licence key by email after payment.
Standard pricing is £690 for a team of up to 8 people (Starter), £1,490 for up to 20 people (Classic) and £2,290 for up to 35 people (Max). For more than 35 people, we quote custom licensing. The first 12 months of Updates are included in the price, and annual renewal of access to new versions is optional - the programme works without it on the version you have. Terms are described on the Pay once page.
Documents - licence, terms of service, privacy policy and GDPR notice - are in Polish. The licensor is Blue Creation Piotr Łącz, a Polish company. Marta's accounting gets a document it knows: a VAT invoice in Polish zloty, with no currency conversion.
Your data on your server and GDPR
You install Task Manager on your own hosting. The application files and MySQL database sit on the server your company chooses, and attachments in the uploads/ directory on the same server. If you choose hosting in Poland, the database and attachments sit on that hosting provider's servers. The software provider does not store the database on its own infrastructure.
Standard shared hosting with PHP 8.1 or newer and MySQL or MariaDB is enough. The installer runs in the browser and guides you through five screens. The process is described in an article about installing on your own server without IT expertise, and requirements are on the Installed on your own server page.
Your own server does not solve everything, though, and does not replace decisions your company needs to make:
- hosting is still with a hosting company, which stores the files and database,
- once you turn on the AI Assistant, a query with necessary context goes to the model provider you choose (OpenAI, Google Gemini, Anthropic Claude or xAI Grok); you pay that provider directly, and Task Manager adds no markup - without AI the programme works the same way,
- when you log in and check for updates, the programme connects to the licensing panel and passes the licence key, domain and programme version, with no database content,
- you decide when to back up the database and attachments, what permissions to grant and how long to keep them.
This is a description of how the programme works, not legal advice. We write more about data, roles and backups in the article Task management programme and GDPR.
What we do not promise
Being honest means making a few reservations:
- Task Manager is only available in Polish. If part of your team does not read Polish, the programme will not be comfortable for them.
- A Polish programme does not mean data is in Poland: that is decided by your chosen hosting.
- Your own hosting does not relieve you of responsibility for data. The server alone does not make decisions about access, backups and storage time.
- Task Manager does not have a Gantt chart or time tracking. A fuller comparison with other programmes is in the comparison of task management programmes.
For a company whose team works in Polish, and whose accounting and legal team want Polish documents, these limitations usually do not matter. In exchange, you know what to expect.
On Thursday, Marta writes down the six things from the start of this text on a piece of paper and ticks next to each one what her bakery needs. With that sheet she opens Demo and checks whether the team can manage the Polish interface, then compares the amounts with the Pricing.
Frequently asked questions
Is Task Manager entirely in Polish?
The interface, user manual, error messages and legal documents are in Polish, and you write to the AI Assistant in Polish. The application has no versions in other languages.
Who issues the invoice and for what amount?
The invoice is issued by Blue Creation Piotr Łącz, once only, in Polish zloty. The net amounts for the Standard variant are 690 PLN (Starter, up to 8 people), 1 490 PLN (Classic, up to 20 people) and 2 290 PLN (Max, up to 35 people). The current pricing is on the home page.
Where is company data stored?
The database and attachments are on the hosting you choose and where you install the programme. The programme provider does not store the database on its own infrastructure. When you enable the AI Assistant, the query and context needed for the response are sent to your chosen model provider.
Can I install the programme on Polish hosting?
Yes. You need an account with PHP 8.1 or later and a MySQL or MariaDB database; standard shared hosting is sufficient. The installer checks the requirements, and if needed, you can order remote installation.
Sources
- Task Manager, Pricing and Plans
- Task Manager, Pay once - perpetual licence
- Task Manager, Installed on your own server
- Task Manager, AI Assistant
- Task Manager, Help Centre
- Task Manager, Programme licence
- Task Manager, Task management programme and GDPR
- Task Manager, Task management programme on your own server without IT expertise
The Task Manager Team - we write about teamwork, AI in business and keeping tasks organised, using examples from Task Manager, software installed on your own server. Task Manager has been developed by Blue Creation Group (Piotr Łącz) since 2013 and is used by organisations including Neonet, the Military University of Technology and Polpharma - read customer reviews. We check our articles against the user guide and the latest version of the software.
