What is Activity History in Task Manager?
Activity History in Task Manager helps you check what you did on a given day. It’s a private log of your work, not a report on your team’s work. It covers tasks you created, status changes, messages you sent, files you uploaded, and notes and events you created. It also records browsing sessions: when you opened a task, chat or note, and how long the session lasted.
No one but you can see your history, including administrators. It isn’t intended for managers to monitor employees.
The log stores links and titles, not the content of messages or notes. Mail is excluded from the history. Searches aren’t saved either, and entries older than 90 days are deleted automatically.
Exactly what is and isn’t recorded
The log records your actions and browsing sessions. Opening a chat and refreshing it every 12 seconds create one entry with a running count of seconds. A break of more than 15 minutes starts a new session. Autosaving a note extends the session instead of creating another entry.
Automation and n8n integration activity is skipped. Logins aren’t recorded either. If a calendar event was sent to five people, only the creator’s copy is recorded.
In the Profile → Activity History tab, you can turn off logging and suggestions separately. You’ll see the 50 most recent entries there. The “Clear history” option permanently deletes the log and the assistant’s summary. You can also turn off logging for a specific workspace, task, chat or note using “Don’t record my activity here” in the “⋯” menu. Excluding a workspace also excludes everything in it. This applies only to you, and you can undo it.
What do you gain?
You don’t have to reconstruct Wednesday from memory when you return to a client conversation on Friday. You can see the case titles in your recent entries, making it easier to work out what you were dealing with. It isn’t a timesheet, but it gives you a point of reference beyond your own recollections.
You don’t have to explain to the assistant from scratch what you’ve been working on each time. When you ask what you did yesterday, it can use your activity log for that day instead of guessing based on the conversation.
You also don’t have to keep every outstanding issue in your head. You’ll get suggestions about an inactive task, an abandoned thread, a mention without a reply or an unchecked ritual. These four types of suggestions work even when AI is turned off, and no more than three appear at a time. If you create a task with the same title on the same day of the week for at least three consecutive weeks, you may get a suggestion to automate it. You decide whether to save and enable it.
An everyday example
You’re settling the month’s accounts with a customer who considers every revision “a small matter”. Open “Show recent activity” to see the 50 most recent entries, with the date, event type and case title - this helps you reconstruct the last few days of work, but it isn’t a summary for the whole month. You have your own record of work activity, though it isn’t a timesheet.
Every Monday, you create a task called “Weekly report”. After you’ve done this at least three weeks in a row, if the log contains at least 21 days of data, Task Manager may suggest an automation. The card opens the Automations editor with a draft that remains unsaved and disabled. You’ll see the message “Disabled (save to enable)”. You can review and edit the draft, then save it. The programme won’t run it automatically. This feature requires a plan with Automations; the card isn’t available on the Standard plan.
Frequently asked questions
Can my manager or administrator see my activity history?
No. Your history is private and no other user, including an administrator, can access it. A summary of your history is sent to the AI provider configured in the app as part of the assistant’s system prompt, not as a raw log.
Is the content of my messages and notes saved in the log?
No. The log stores links and titles, not the content of messages or notes. Mail is completely excluded from the history.
Is this a working time record?
No. Activity History records when you open tasks, chats and notes, as well as the approximate duration of browsing sessions. In Profile → Activity History, you can view the 50 most recent log entries.
How long are entries kept, and can I delete them sooner?
Entries older than 90 days are deleted automatically. In the Profile → Activity History tab, you can permanently delete the entire log, including the summary for the assistant.
Do history suggestions require AI to be enabled?
No. The app detects four situations automatically: a task with no activity for 10 days, an abandoned thread, a mention without a reply after 2 days, and an unchecked daily ritual. It doesn’t send any data to the AI provider for this.