What is the three-column layout in Task Manager?
The three-column layout in Task Manager lets you choose a workspace, find a task or chat, and read its details without leaving the main view. Choose a workspace on the left, find an item in the middle, and read its contents on the right.
The left column shows the list of workspaces. Selecting one restricts the middle column to its tasks and chats. The field at the top of the middle column searches the whole application, not just the selected workspace: by task subject and description, by chat name, and by message content. The right column shows the details of the open item: messages, description, attachments and assigned people. “All” in the left column removes the filter and shows items from every workspace.
What you can see in the three columns and how to change their widths
There’s a bar between the middle and right columns. Drag it to change the width of the list and thread, or double-click it to restore the default setting. You can also use the keyboard with the bar: press Tab to focus it, use the ← and → arrows to change the width, or hold Shift to make larger adjustments. Home restores the default setting. The middle column can’t be narrower than 260 px, and the thread can’t be narrower than 360 px. The selected width is saved for your account in this browser. The same bar also adjusts the width of the docked Calendar.
The views icon in the top bar of the middle column opens a menu: Calendar, Board, Notes, Files, Automations and AI Assistant. This menu also appears in the header of each of these windows. The G key cycles through the views in order, Shift+G goes the other way, and after a full cycle you return to the list. The cycle skips views that aren't available in your application. The Standard plan doesn't include Files or Automations. Automations and AI Assistant also disappear if the administrator has removed your access to them, and AI Assistant also disappears if AI hasn't been configured. While typing in a text field, the shortcut doesn't work; Esc then returns the cursor focus without closing the window.
Cards in the main list, on the Board and in the “List” panel in Calendar share the same layout, but show due dates differently. On the Board and in Calendar’s “List” panel, due dates appear as “tomorrow 09:00”, “in 4 days”, “32 days overdue” or “no due date”. In the main list, a circle with the number of days appears instead of a text label; completed tasks don’t have this circle. Hover over it to see the exact date. The three-dot menu appears when you hover over a card, but the title doesn’t move because space for the menu is always reserved. On touchscreens, the dots are always visible.
What do you gain?
You don’t have to stop reading an open item to see what other tasks and chats are on the list. Without this layout, you’d have to switch between the list and the item’s contents. Here, you can see them side by side.
You can see the open item and the remaining tasks at the same time. When you’re reading a long thread, you can give it more space without imposing that setting on other people in your company. Your choice is saved for your account in the browser you’re using.
After checking due dates, you can return to the list of tasks and chats. You also don’t have to give up space for the thread just because someone else on your team prefers to see a longer list.
An everyday example
You open a task and read a long thread, but you also want to see the list of other items. You widen the right-hand column at the expense of the middle one. At another time, you need more room for the list, so you move the bar the other way. Task Manager saves this width for your account in the browser you’re using; it doesn’t carry it over between browsers.
Then you check due dates in Calendar and return to the list. Press G to cycle through the available views; after going through them all, you’ll return to the list. When Calendar is docked, the bar between the list and thread also adjusts its width.
Frequently asked questions
Is training required?
Usually not - whoever can handle a mailbox can handle the program. Online training is available as an additional service - its price is listed in the pricing.
Can I change the column widths?
Yes. You can drag the bar between the middle column and the thread with your mouse, or use the arrow keys. The middle column can’t be narrower than 260 px, and the thread can’t be narrower than 360 px. Double-click to restore the default setting. The selected width is saved for your account in this browser.
Does the programme have a dark mode?
Yes, with three independent settings. The sun and moon icon next to the cog switches the left and middle columns; the right-hand column with the thread stays white. The Board and Calendar have their own theme switch. You can change the theme of form windows, such as those for adding a task and changing settings, under Settings → Profile → Appearance → “Dark window theme”. Windows are light by default, and your theme choice is saved in the browser you’re using.
How do I quickly switch to Calendar or Notes?
Press G to cycle through Calendar, Board, Notes, Files, Automations and AI Assistant, then return to the list. Shift+G cycles in the opposite direction. The shortcut doesn’t work while you’re typing in a text field.