What is the Calendar in Task Manager?
The Calendar in Task Manager shows tasks and events for the selected period, as well as team members' absences. In one grid, you can see tasks with due dates, your events, reminders set by the AI Assistant, scheduled AI Agent messages and team absences. An event that has already taken place remains dimmed in the grid until you delete it yourself.
Tasks are coloured according to their due-date status, just like the tiles above the task list: red if overdue, blue if due today and green for future due dates. Completed tasks are struck through. A task with a date but no time appears at 17:00, with an asterisk next to the time.
You can only see tasks you have access to. Regular users can see tasks assigned to them, while workspace administrators can see all tasks in that workspace.
What does the calendar look like in practice?
Choose a 1-, 2-, 3- (default), 5- or 7-day view. The 1-, 2-, 3- and 5-day views show a rolling window starting from the selected day, including weekends. Use the arrows to move it forward or back by one day. The 7-day view shows the full week from Monday to Sunday. There's also a List view - an agenda with events grouped by day of the week. This is not the same as the List panel on the right, where you can drag tasks onto the grid. Calendar remembers the range you selected in this browser (including List view), so when you log in again, it opens as you left it; it also remembers dark mode, which is shared by Calendar, Board and Notes.
Change a due date by dragging. Times snap to 15-minute intervals, and an event stays attached to the point where you grabbed it. Near the edges, the grid scrolls automatically; at the sides, it moves to the next day. Press Esc to cancel the gesture without saving. Grab an event by its bottom edge to make it longer or shorter. The shortest event lasts 30 minutes. Press Ctrl+Z to undo changes - up to 20 steps back. This also covers deleting an event and cancelling an AI send.
Above the empty grid, a strip under the cursor shows the time slot that will be created when you click, for example, „11:45-12:15”. Clicking creates an event there, lasting half an hour by default. In the pop-up, set the details, start and end times, workspace, marker colour and participants. You can add up to 20 participants; each person you add gets their own copy of the event and a notification. Email is off by default; in-app and browser notifications are always enabled. Absences appear in the strip at the top: you can see three people per day, with the rest hidden under „+n”.
What do you gain?
You can see Thursday's task due dates and your team's reported absences before promising that day to a client. Without this overview, you might only notice someone's leave when it's already time to reschedule a meeting.
You don't need to enter a date in your weekly plan separately if it's already in a task. When a task's due date changes, you'll see the new date in the Task Manager calendar too.
You don't need to reconstruct your plan from memory after accidentally moving a task's due date. You can restore the previous layout instead of guessing which day it was scheduled for.
Use case: Tuesday week planning
The studio manager switches to the 7-day view. In the absence strip, she sees that two people are on leave on Wednesday. Three tasks are marked red because they're overdue, so she drags the ones she's allowed to edit to Thursday and Friday. Dropping each one updates its due date in the task.
On a computer, in a wide window, she opens the List panel on the right and drags two undated tasks she has permission to edit onto the grid. One lands in the wrong place - she presses Ctrl+Z to undo the due date change. The task is undated again. Finally, she clicks an empty slot on Thursday, sets „mock-up review” for 11:45-12:15 and adds two people. Each gets their own copy of the event and an in-app notification.
Frequently asked questions
Does the Calendar show Tasks for the whole team?
The calendar follows the same visibility rules as the task list. The workspace administrator and global admin can see all tasks in their workspace, while regular users can see only the tasks assigned to them.
Can I change a task's due date straight from the calendar?
Yes. If you have permission to edit the task, you can drag it to another day or time. The usual editing rules apply, and times snap to 15-minute intervals.
Can I undo a change I made by mistake?
Yes. Ctrl+Z or the undo icon in the header reverses the last change made in the calendar. You can undo up to 20 steps within the open application. You can also undo the deletion of an event whose date has already passed - it then returns to the grid as completed, not as a pending reminder.
Can I see when other people are on leave?
Yes. Leave, illness and other reported absences appear in the strip at the top of the day. Click one to see the person's avatar, full name, type of absence, dates and any message they left.
Does the calendar work on a phone?
Yes. On a phone, the calendar shows one day at a time. Swipe across the grid to move between days. Tap an event briefly to open it, or press and hold to drag it.