What is a Perpetual licence in Task Manager?
Task Manager is purchased once: the licence covers the company and a set number of seats, not a subscription billed monthly per user. You choose the variant and team size - Starter, Classic, Max, or an individual quote above 35 people - and buy the licence once, with a VAT invoice. All amounts in the pricing are excl. VAT.
A perpetual licence has no expiry date: in Settings, the “Valid until” field shows “unlimited”. The first 12 months of updates are included, and further renewal of access to new versions is optional.
The key defines the maximum number of users, the plan and the right to updates. A seat is taken up by an active user whose account has been activated.
Task Manager has two plans: Standard and Pro. Pro includes all the application's features. Standard is missing five modules: Mail, i.e. the email client, Files, i.e. the shared drive, Automations, AES-256 content encryption, and the AI knowledge base (RAG). The AI Assistant, the mobile app, and encryption of secrets such as API keys and passwords work in both plans.
What exactly is the difference between Standard and Pro?
Attachments in tasks, chats and notes still work in Standard. The restriction applies to the shared drive, not to files attached to conversations. The paperclip next to a message opens a file picker on your computer. Email notifications via SMTP also work. The Mail module is for receiving and sending correspondence, not for sending notifications from the app.
In both plans, the AI Assistant talks to you in a task and in a chat, summarises, writes drafts, performs actions and reads attachments. In Pro, it also answers from the knowledge base of the whole company, which the program builds in the background from tasks, chats, notes and files. Encryption of messages, task descriptions and emails using AES-256 is available only in Pro, while API keys and passwords are encrypted by the program in every plan.
Unavailable modules disappear from the interface, along with their sections in the guide. Their data isn't deleted: mailboxes, automation recipes and files remain in the database. Automations are paused. If you move back to Pro, they'll resume as they were before the downgrade, with no need to configure them again.
To move from Standard to Pro, the administrator enters a new key in Settings, under the Advanced tab, in the Licence section. Paste it into the field labelled “Enter licence code” and click “Activate licence”. Features switch on immediately, with no application update needed. Both plans use the same release package.
What do you gain?
The cost comes to an end: you pay a single invoice instead of a monthly fee for years. With a perpetual key, you also don't need to keep track of an expiry date.
You don't pay a penalty for your team growing: the licence covers a number of seats, not the number of daily logins, and when the company grows, you extend it with more seats. When expanding the team, the administrator knows the limit of active seats - visible in the Licence section and in the “Users” window, where the add form is blocked once the limit is reached. When the team reaches it, adding or activating another person is blocked. If you start with Standard, inboxes, automation recipes and files remain in the database even after switching the plan to Pro. You don't need to set up automations again.
An everyday example
A team of twenty calculates the cost of three years of subscriptions to five tools and compares it with a one-off licence. The calculator on the home page shows the difference using specific figures.
Frequently asked questions
Will the software stop working after a year?
No - the licence is perpetual: its key has no expiry date, and the “Valid until” field shows “unlimited”. After 12 months, only access to new versions ends; you can renew it or keep working on your current version free of charge.
Are there any additional fees?
Optional: remote installation (included from the Classic package), training (included in the Max package) and the annual renewal of access to new versions. All amounts in the pricing are excl. VAT.
What happens to my data if I move from the Pro plan to Standard?
Mailboxes, automation recipes and files remain in the database. Automations are paused. If you move back to Pro, they'll resume as they were before the downgrade, with no need to configure them again.
What if the team grows?
The licence is extended with additional seats: the administrator enters a new key with a higher limit. Until then, adding or activating another user beyond the limit is blocked with a licence limit exceeded message.
Where can I check my current plan and limit?
In Settings, under the Advanced tab, in the Licence section. There you can see the licence status, the application version, the number of active users against the limit, “unlimited” in the “Valid until” field, the date in the “Updates until” field, the plan, the licensee and the licence number.