Task Manager uses a licence key that specifies:

  • the maximum number of users (active seats),
  • plan (Standard or Pro) and update entitlement,
  • an expiry date - only the demo version key has one; a perpetual licence key does not.

The Task Manager licence is a perpetual licence with updates until a given date: the program works without a time limit, and the key contains a date until which you're entitled to new versions (usually 12 months from purchase, renewable). This date never switches the program to read-only mode - after it, the program keeps working, you just won't be able to download newer versions.

The key is entered during installation or later by the administrator (e.g. when increasing the number of seats or changing the plan).

Read-only mode

If the demo version key (with an expiry date) has expired, or the key is invalid, has not been entered, is assigned to another domain, or has been revoked remotely, the application switches to read-only mode:

  • you can view all existing tasks, chats, messages and files,
  • you cannot create or edit content (new tasks, chats, messages, reactions or attachments),
  • a red bar showing the licence status appears at the bottom of the screen.

To unlock the application, an administrator must enter a valid licence key.

Checking the licence status (administrator)

  1. Click the cog icon (⚙) → the Advanced tab → the Licence section.
  2. You will see:
    • Licence status - Active / Expired / No key / Invalid / Revoked / Other domain,
    • Application version - the version number of the program running on the server (not derived from the key),
    • Number of users - active users / limit (or “no limit”); instead of a limit, “-” when there's no key or it's invalid,
    • Valid until - the expiry date of the demo version key (DD.MM.YYYY) or “unlimited”; “-” when there is no key, it's invalid, or it's assigned to another domain,
    • Updates until - the date until which you're entitled to new versions (DD.MM.YYYY); after this date it's marked “ended”,
    • Plan - Standard or Pro (“-” when there's no key or it's invalid),
    • Licensee - who the licence is issued to,
    • Licence number - the key identifier.

Entering / changing the key (administrator)

  1. Open Settings → Advanced → Licence section.
  2. Paste the key you received into the field with the Enter licence code placeholder.
  3. Click Activate licence.
  4. Once verification succeeds, the application is unlocked and the page refreshes (“Licence saved and activated”). If the key was saved but didn't unlock the program (e.g. it's issued for another domain), you'll instead see a message explaining why, and the licence card will show the new status.

A key that's expired, invalid, or revoked on the vendor's server will be rejected with an appropriate message - it won't overwrite a working licence.

New key from your provider (key replacement, update renewal). When your provider issues a new key, the previous one is revoked immediately - the program may then switch to read-only mode the next time it logs in. Entering the new key unlocks it immediately: the application checks the new key against the vendor's server and clears the revocation record for the previous one. If the server is temporarily unreachable, the program still runs (it'll check the key at the next opportunity). If you paste the old key by mistake, you'll see “This licence key has been revoked on the vendor's server… it wasn't saved” - your existing key remains in place, so enter the latest key from your provider.

Plans: Standard and Pro

The licence is available in two plans; you can see your current plan under Settings → Advanced → Licence section.

  • Pro - all application features.
  • Standard - without five modules: Mail (email client), Automations, the Files view (shared drive), Data Encryption (AES-256) and the AI Knowledge Base. Mail, Automations and Files disappear from the interface along with their chapters in the instructions; the paperclip next to a message adds files directly from your computer. The "Data Encryption" and "AI Knowledge Base" cards disappear from Settings, so they can't be enabled in Standard. The Pro plan also includes the n8n integration (the "Other" card in Settings disappears in Standard).

Important information about the Standard plan:

  • Attachments in tasks, chats and notes work as normal - the restriction applies only to the shared drive, not to files attached to conversations.
  • Email notifications (SMTP) work as normal - “Mail” refers to the correspondence module for receiving and sending messages, not notifications.
  • The AI Assistant works in both plans. In Standard, it answers based on the conversation, task or chat you're asking it in, and on sources selected in the Assistant window. It doesn't use the AI Knowledge Base (answers from the whole company's knowledge, built once a day in the background), and Mail and Files as sources and automation suggestions belong to Pro.
  • Passwords and API keys are always encrypted by the program, in every plan. Content encryption (messages, task descriptions) is Data Encryption from the Pro plan.
  • Nothing is deleted. Mailboxes, automation recipes and files remain in the database; automations are paused, not deleted. Once a Pro key is entered, everything returns to its previous state - with no need to configure it again.

To upgrade to Pro, simply enter a new licence key (see the section above) - the features are enabled immediately, with no application update required.

User limit

  • A seat is taken by an active user (once their account has been activated).
  • Once the limit has been reached, adding or activating another user is blocked and a licence limit message is displayed.
  • To increase the number of seats, enter a new key with a higher limit.

Expiry warning

When 14 days or less remain until the demo version key expires, an amber bar appears at the bottom of the screen reminding you to renew. A perpetual licence doesn't expire, so you won't see this bar with it (the end of your update entitlement is shown in the Updates until row).

Licence and updates

The key also contains an update entitlement:

  • Updates until a date (perpetual licence) - the licence covers every version published up to and including that date. You won't be able to install a version published after that date - in the Updates tab you'll see Locked next to it with the explanation: “Your update entitlement ended on DD/MM/YYYY - renew it to install this version.” The program keeps working on the installed version. Renewing means a new key from your provider with a new date - enter it as described above. Tip: install the last update from within your entitlement period before it ends - the vendor's server usually only provides the latest release, so it may no longer offer an older one after that date.

Each version on the list shows its publication date - for a licence with updates up to a certain date, this date decides whether the version falls within your entitlement.