How does the payment model differ?
Subscription-based programs charge a fee every month for each user, so the cost grows with your team and never ends. You buy Task Manager once - the licence covers your company and a set number of seats. You choose the Standard or Pro plan and team size, and you buy the licence as a one-off purchase, against a VAT invoice. Above 35 people, individual pricing applies. All amounts in the price list are excl. VAT.
The program works indefinitely: the licence key has no expiry date - the “Valid until” field shows “perpetual”. The first 12 months of updates are included in the price, with further renewal optional. The key also defines the maximum number of seats, the plan and the right to updates.
The licence comes in two variants. Pro includes all features. Standard doesn't include five modules: Mail, the Files view, Automations, content encryption and the AI knowledge base. The AI Assistant works in both plans. Both plans use the same application releases, so moving from Standard to Pro requires entering a new key, not updating the application.
What does the key look like in practice?
The key can be entered during installation or later by an administrator. The administrator enters a new key whenever the licence terms change, for example the number of seats or the plan. This is done in Settings, under the Advanced tab, in the Licence section: paste the key into the field with the placeholder “Enter licence code” and click “Activate licence”. Once verified correctly, the application unlocks and the page refreshes. An invalid key is rejected with a message and doesn't overwrite a working licence.
This section shows the licence status (Active, Expired, No key, Invalid, Revoked), the application version and the number of active users against the limit. It also shows the “perpetual” entry in the “Valid until” field, the plan, the licensee and the licence number. A seat is occupied by a user whose account has been activated. Once the limit is reached, adding another person is blocked by a message about exceeding the licence limit. To increase the limit, the administrator enters a new key.
If the key is invalid or hasn't been entered, a red bar appears at the bottom of the screen with information about the licence status.
What do you gain?
The cost ends: you pay a single invoice instead of paying for years, and you plan the expense once, not every month. The licence covers seats, not the number of logins.
When you grow your team, you'll know when you need a key with a higher limit - you extend the licence with additional seats. A seat is occupied by an active user, and once the limit is reached, adding or activating another person is blocked by a message.
You don't have to choose all the features from the start. If you later need Mail, Automations, the Files view, content encryption or the AI knowledge base, you can switch from Standard to Pro without updating the application. Inboxes, automation recipes and files will come back exactly as they were before the restriction, without needing reconfiguration.
An everyday example
A design company chooses Standard. The team works with tasks, comments and notes, and attaches files to conversations. Task and chat attachments are available in Standard; the Files view isn't. Email notifications via SMTP are also available - this isn't the Mail module.
Later, the company sets up a customer service department. It wants to handle customer correspondence in the app and use automation rules. The administrator enters a key for the Pro plan. Inboxes, automation recipes and files don't require reconfiguration: they stayed in the database, and the automations were paused, not deleted. Once back on Pro, they start running again on their own.
When more employees join and the team reaches its seat limit, activation of the next account is blocked. The administrator enters a key with a higher limit. They can then activate more accounts.
Frequently asked questions
Will the software stop working after a year?
No. A perpetual licence doesn't expire: its key has no expiry date, and the “Valid until” field shows “perpetual”. After 12 months, only access to new versions ends - you can renew it or keep working on your current version free of charge.
Are there any additional fees?
Optional: remote installation (included from the Classic package), training (included in the Max package) and annual renewal of access to new versions. All amounts are excl. VAT.
What's the difference between Standard and Pro?
Pro includes all the application's features. Standard doesn't include Mail, Automations, the Files view, i.e. the shared drive, content encryption or the AI knowledge base. The modules disappear from the interface along with their chapters in the documentation. The paperclip next to a message still lets you add a file directly from your computer.
Does switching to Pro require an update or reconfiguration?
No. The administrator enters the new licence key in the Licence section. The features are enabled without updating the app, and inboxes, automation recipes and files return in the state they were in before the restriction.
What happens if the team grows beyond the limit?
A seat is occupied by a user with an activated account. Once the limit is reached, adding or activating another person is blocked by a message about exceeding the licence limit. The licence is then extended with additional seats: the administrator enters a new key with a higher limit.